How To Do Wedding Invitations: A Complete Guide

Learning how to do wedding invitations is an essential step in the planning process, as they set the tone for your special day and provide crucial information to guests. Crafting a well-designed invitation requires attention to detail, knowledge of etiquette, and an understanding of different styles and materials.

In this guide, we’ll explore everything you need to know about creating the perfect wedding invitations for your big day.

Choosing the Right Style

Reflecting the Wedding Theme

One of the first steps in creating your wedding invitations is to choose a style that reflects your wedding theme. This helps to establish a cohesive look and feel throughout your entire event. Consider factors such as color schemes, venue, and season when selecting a suitable design.

Formal vs. Informal Invitations

The tone of your invitation should match the formality of your wedding. For a traditional, black-tie affair, opt for elegant and classic designs with refined typography. On the other hand, if you’re planning a casual or laid-back celebration, feel free to incorporate more playful elements and creative fonts.

Formal Invitation Ideas

  • Script or calligraphy fonts
  • Monochromatic color schemes
  • Simple yet sophisticated layouts

Informal Invitation Ideas

  • Whimsical illustrations
  • Vibrant colors or patterns
  • Unique shapes and sizes

Typography and Design Elements

When it comes to typography, there’s an array of options available. Use no more than two complementary fonts to ensure readability and cohesion. Additionally, consider incorporating design elements that represent your personalities or shared interests as a couple.

Font Pairing Tips

  • Combine serif and sans-serif fonts
  • Opt for contrasting font weights (e.g., bold and thin)
  • Ensure legibility by avoiding overly ornate styles

Design Element Ideas

  • Watercolor florals for a garden-inspired wedding
  • Nautical motifs for a beachside celebration
  • Vintage illustrations for a retro-themed event

In conclusion, choosing the right style for your wedding invitations is crucial in setting the tone for your big day. Reflect on your wedding theme and formality level while exploring various typography options and design elements to create an invitation that speaks true to you as a couple.

Selecting Quality Materials

Paper Types and Weights

The type of paper you choose for your wedding invitations can greatly impact the overall look and feel. Various options include textured, matte, or glossy finishes. It’s important to note that heavier paper weights often convey a more luxurious and formal impression.

  • Textured – Ideal for tactile designs or traditional invitations.
  • Matte – Offers a smooth finish without glare, suitable for modern or minimalist styles.
  • Glossy – Provides a shiny surface that enhances vibrant colors, perfect for photo-based invitations.

Printing Techniques

Different printing methods can add unique touches to your invitations. While some techniques may require a higher budget, they can elevate the overall appearance of your stationery.

  • Digital Printing – Cost-effective, versatile, and ideal for intricate designs or photographs.
  • Letterpress – Creates an elegant, debossed effect by pressing ink into the paper; well-suited for classic or formal invitations.
  • Foil Stamping – Adds metallic accents to text or design elements; offers a touch of glamour and sophistication.
  • Embossing – Raises specific areas of the design to create texture and depth; pairs nicely with traditional or vintage-inspired styles.

Envelope Options

Your choice of envelope is another crucial aspect in presenting your wedding invitations. Consider factors such as color, shape, and size when selecting an envelope that complements your invitation design. Additionally, decide whether you’d like to include envelope liners or utilize calligraphy services for addressing.

  • Color Coordination: Match your envelope color with accents from your invitation design or opt for a contrasting hue that still aligns with your theme.
  • Shape & Size: Standard rectangular envelopes are most commonly used but don’t hesitate to explore other shapes like square or pocket-style options if it suits your vision.
  • Envelope Liners: Enhance the presentation of your invitations by incorporating patterned, metallic, or textured liners that coordinate with your design.

By carefully selecting quality materials for your wedding invitations, you’ll ensure a lasting impression on your guests and set the stage for a memorable celebration. With numerous options available in paper types, printing techniques, and envelopes, there’s sure to be a combination that perfectly encapsulates your style and theme.

Wording and Etiquette

Proper Titles and Names

When addressing your invitations, it’s important to use appropriate titles and full names for your guests. This demonstrates respect and ensures a polished presentation.

  • Married Couples: Mr. and Mrs. John Smith
  • Unmarried Couples Living Together: Mr. John Smith and Ms. Jane Doe
  • Same-Sex Couples: Use the same format as above, listing the names in alphabetical order or by preference.
  • Families with Children: The Smith Family (for informal invitations) or list each child’s name on a separate line (for formal invitations).

Requesting RSVPs

Including an RSVP card with your invitation allows guests to confirm their attendance and share any dietary restrictions or preferences. Be sure to provide a response deadline and clear instructions on how to reply.

Sample RSVP Wording:

Kindly respond by [Date]
M _________ Accepts with pleasure___ Declines with regret

Including Registry Information

It’s generally considered impolite to include registry information directly on the wedding invitation. Instead, direct guests to a wedding website where they can find these details, or share registry information through word of mouth or on bridal shower invitations.

Wedding Website Wording Example:

For additional details, please visit our wedding website:

With careful attention to wording and etiquette, your wedding invitations will convey the necessary information while maintaining a sense of refinement and sophistication. Remember that clarity is key when providing instructions for RSVPs, and always follow proper etiquette when addressing envelopes or sharing registry details.

Incorporating Additional Details

Accommodation Options

For out-of-town guests or destination weddings, it’s considerate to provide information on nearby accommodation options. This can be included in a separate enclosure card or on your wedding website.

Sample Accommodation Wording:

A block of rooms has been reserved at [Hotel Name] for our guests. Please mention the [Couple’s Last Names] wedding when booking to receive a special rate. Visit our wedding website for more details and additional lodging options.

Directions and Maps

Providing directions and maps can help ensure that your guests arrive at your ceremony and reception locations without any issues. Consider including a printed map with your invitation suite or creating a custom map on your wedding website.

Map Inclusion Ideas:– Highlight major landmarks or points of interest.- Clearly mark ceremony and reception locations.- Include parking information, if applicable.

Dress Code

If you have a specific dress code for your wedding, it’s essential to communicate this clearly to your guests. You can include this information either directly on the invitation, on an enclosure card, or on your wedding website.

Sample Dress Code Wording:– Black Tie Requested- Semi-Formal Attire- Beach Chic Attire

By incorporating additional details such as accommodation options, directions, and dress code information into your wedding invitations, you will ensure that your guests have all the necessary information they need to fully enjoy and participate in your special day. Providing these details not only demonstrates thoughtfulness but also helps create a seamless experience for everyone involved.

Digital vs. Physical Invitations

Pros and Cons

When deciding between digital and physical invitations, it’s essential to weigh the advantages and disadvantages of each option.

Digital Invitations Pros:

  • Cost-effective
  • Eco-friendly
  • Easy to track RSVPs
  • Can be sent quickly.

Digital Invitations Cons:

  • Lacks the personal touch and tangible quality of paper invitations
  • May be overlooked in cluttered email inboxes.

Physical Invitations:Pros: Provides a keepsake for guests, offers a more formal and personal feel, showcases design elements effectively.- Cons: Can be expensive depending on materials and printing methods, requires more time for production and mailing.

Combining Both Methods

For couples who wish to reap the benefits of both digital and physical invitations, consider using a combination of the two. For example:

  1. Send physical save-the-date cards or wedding invitations to close friends and family members.
  2. Utilize digital invitations for distant acquaintances or coworkers.
  3. Include links to your wedding website on both types of invitations for easy RSVP tracking and additional information sharing.

Online RSVPs

Regardless of whether you choose digital or physical invitations, offering an online RSVP option can streamline the process for both you and your guests. Most wedding websites provide built-in RSVP functionality that allows guests to respond with just a few clicks.

By carefully considering your preferences, budget constraints, and guest expectations, you can choose between digital vs. physical invitations – or even combine both methods – to find the perfect solution for your wedding communication needs. Remember that what matters most is conveying essential details about your special day while staying true to your unique style as a couple.

Timelines and Deadlines

When to Order Invitations

To ensure that you have ample time to finalize your invitation design, work with a printer or stationer, and address envelopes, it’s best to begin the process early. Ideally, order your invitations at least 4-6 months before your wedding date.

Sending Save-the-Dates

Save-the-date cards provide your guests with a heads-up about your upcoming wedding, allowing them to make necessary travel arrangements and mark their calendars. These should be sent out approximately 6-8 months before the wedding. For destination weddings, aim for 8-10 months in advance.

Mailing Wedding Invitations

To give your guests enough time to RSVP and make necessary preparations, mail your wedding invitations 6-8 weeks before the big day. If you’re hosting a destination wedding or have many out-of-town guests, consider sending invitations 10-12 weeks in advance.

Setting RSVP Deadlines

Request that guests submit their RSVPs at least 2-4 weeks before the wedding date. This will allow you enough time to finalize seating arrangements, inform your caterer of guest count, and address any last-minute changes.

Sample Timeline:

  • 6-8 months prior: Order invitations.
  • 6-8 months prior: Send save-the-dates (8-10 months for destination weddings).
  • 6-8 weeks prior: Mail wedding invitations (10-12 weeks for destination weddings or many out-of-town guests).
  • 2-4 weeks prior: Set RSVP deadline.

By adhering to these suggested timelines and deadlines for ordering, sending, and receiving responses for wedding invitations, you’ll ensure a smooth planning process while also providing your guests with adequate notice to celebrate with you on your special day.

Managing Your Guest List

Organizing Contact Information

To effectively manage your guest list, it’s crucial to have an organized system for storing contact information. Consider using a spreadsheet or wedding planning app that allows you to store names, addresses, phone numbers, and email addresses in one place.

Tips for Organizing Contact Information:

  • Create separate columns for first and last names, making it easier to sort alphabetically.
  • Include a column for relationship or connection (e.g., family, friends, work colleagues).
  • Keep track of RSVPs by adding columns for attendance confirmations and meal preferences.

Tracking RSVPs

As responses start coming in, update your guest list database accordingly. Use this information to finalize seating arrangements and relay accurate headcounts to vendors such as caterers and venue coordinators.

RSVP Tracking Tips:

  • Mark responses with different colors or symbols to easily identify attendance statuses.
  • Set up notifications or reminders to follow up with guests who haven’t responded by the deadline.
  • Keep a running total of confirmed attendees for easy reference.

Handling Plus-Ones

Navigating the world of plus-ones can be confusing but setting clear guidelines will help maintain consistency and avoid misunderstandings.

Plus-One Guidelines:

  • Offer plus-ones to guests who are married, engaged, or in long-term relationships.
  • Consider extending plus-one invitations to close friends or family members who may not know many other guests.
  • Address the invitation envelope specifically to the invited guest(s) – e.g., “Mr. John Smith and Guest” if offering a plus-one option.

By efficiently managing your guest list through organized contact information storage, diligent RSVP tracking, and clear plus-one guidelines, you’ll ensure a smooth process leading up to your special day. This attention to detail will ultimately contribute to an enjoyable experience for both you and your wedding guests.

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Frequent Asked Questions

How much postage do I need for my wedding invitations?

Postage cost depends on the size, weight, and shape of your invitation suite. It’s best to take a fully assembled invitation to the post office for an accurate assessment. Don’t forget to account for postage on RSVP envelopes as well.

Can I use an online address printing service?

Yes, many couples choose to utilize online address printing services for convenience and consistency in their invitation presentation. Just ensure that the service follows proper etiquette for addressing envelopes.

What if I make a mistake on my invitations or need to change details?

Mistakes happen, but it’s important to address them promptly. If you’ve already sent out invitations with incorrect information, consider sending a follow-up card or email with corrected details. If possible, work with your printer or stationer to have new invites printed.

Should I include both sets of parents’ names on the invitation?

Traditionally, the bride’s parents were listed as hosts on wedding invitations. However, modern couples may choose various formats based on their unique family dynamics – for example, including both sets of parents, listing only one set or not including parents at all.

How do I handle wording for divorced or deceased parents?

For divorced parents who are both still involved in hosting the wedding, list each parent on a separate line. If one parent has passed away, you can include their name with “in memory of” preceding it or opt to leave their name off and honor them in another way during the ceremony or reception.

Addressing common concerns and troubleshooting potential issues related to wedding invitations is an essential part of planning your special day. Remember that flexibility and communication are key when dealing with any challenges that may arise throughout this process.

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Reflecting on the Importance of Invitations

Wedding invitations play a crucial role in setting the tone for your event and providing vital information to guests. By carefully considering elements such as style, materials, wording, and etiquette, you can create a memorable and effective invitation that reflects your wedding vision.

Ensuring a Smooth Planning Process

Successfully managing timelines, guest lists, and additional details will contribute to a seamless planning experience. By staying organized and addressing any challenges along the way, you’ll be well-equipped to handle every aspect of your wedding invitations.

In the end, remember that your wedding day is a celebration of love and commitment shared with friends and family. Your invitations serve as an introduction to this joyous occasion – one that is unique to your journey as a couple. Embrace this opportunity to express yourselves creatively while providing essential information for those who will share in your special day.

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Meet The Author

Hey! I’m Maria Sullivan, the owner and main writer behind All The Pretty Paper. I spent 10 years of my life running a boutique wedding planning agency, and I now enjoy giving my expertise and resources away online so I can reach a broader audience and help more folks get married :).